THE FOUNDATION’S PIONEERS

1. WRITERS:

As a writer in The Neo Pen Foundation, or author develop written content for advertisements, books, magazine, movie and television script, song and online publications.

Duties- writers and authors of the Foundation do the following:

·   Choose subject matter that interest readers.

·   Writer fiction or non-fiction through scripts, novels, and biographies.

·   Conduct research to obtain factual information and authentic details.

·   Writers Write advertising copy for use by The Neo Pen newspapers, magazine, broadcasts, and the Internet.

·   Present drafts to editors and clients for feedback.

·   Work with editors and clients to shape the material so it can be published.

·   Writers make their first edit by rewriting their own edit manuscripts.

Types of Writers and Authors

The following are example of types of writers and author of the Foundation:

s Copywriters. Prepare advertisements to promote the sale of a good or services. They often work with a client to produce advertising themes, jingles and slogans.

s Biographers. Write a thorough account of a person’s life. They gather information from interviews and research about the person to accurately portray important events in that person’s life.

s Generalists. Write about any topic of interest, unlike writers who usually specialize in a given field.

s Novelists. Write books of fiction, creating character and plots that may be imaginary or based on real events.

s Songwriters. Compose music and lyrics for songs. They may write and perform their songs for music publisher. We can have our audio and video tapes with association and active partner.

s Playwrights. Write script for theatrical productions. They produce lines for actors to say, stage direction for actors to follow, and ideas for theatrical set design.

s Screen writers. Create script for movies and television. They may produce original stories, characters and dialogue, or turn a book into movie or television script. Some may produce content for radio.

s Journalists. Write reports on current events.

 

2.EDITORS:

The Neo pen Foundation editors are specific. They are specifics in the sense of editing and refining the written word. They work with printed materials and non-printed materials.  There are several levels of editors in the Foundation at newspapers and magazines.

   >Editor in chief or editor at large- responsible for the type of content produced by the newspapers or magazine, the look of the product, and the nature and number of stories/ articles to be written.

   >Managing editors- works under the most senior editors.  Directs writers to a particular story line. May write some of the stories. May be responsible for one section of a newspaper (business or style or local news) or magazine. May write headlines or may delegate that task to others

   >Copy editor- responsible for checking articles facts and ensuring that an article matches in-house style guides. Also checks spelling, grammar, and punctuation. Ma also suggest word changes to keep the newspaper or magazine from being sued. May arrange layout if articles and side bars. Copy editors might write headlines too.

Depending on the size and scope of the publication, The Neo Pen Foundation editors may perform a combination of the task mentioned above. Their job is to see that interesting and/or informative articles are produced in a timely and accurate manner and matches with our objectives, with no factual errors and few writing errors.

At publishing.

We have several types of editors:

§ Acquisition editor- this type of editors acquires manuscript from submission to publication, suggesting plot level changes to being the story in line with publishers’ vision for the product line.

§ Development editor- helps a writer develop a book from idea or article or initial draft. Makes sure the book will meet the needs of the publisher and our ultimate user. Will work with the author through any number of drafts. Guides the writer in topics to be covered in or omitted from the book completely.

§ Copy/manuscript editors- ensures that the manuscript meets in-house style standards and current grammar, spelling, punctuation, check facts and may suggest different words. Verifies headings, statistics, data in graphs, and foot note entries. They read with the needs of the audience in mind.

§ Proof reader- compares one version of a manuscript against another to eliminate errors from the newest version. The proof reader is the last person to check a manuscript before publications. And still proof read even after publications.

General functions

What the Foundation’s editors do to fix the lapses:

·         Editors of the Foundation bring to a manuscript the polish and knowledge and skill that a writer might not have, might not know how to use, or might not use the need for in his own work.

·         An editors makes sure the writers’ work says what the writer intends and says it in the writer’s voice and with his sensibilities.

·         An editor’s job is to make a story, article, or manuscript better. Better in terms of clarity, enjoyment, logic, flow, and meaning. Better in terms of meeting the needs of the audience.

·         An editor serves the project, the author, and the reader.

·         And editor balance the writer’s desire with the publisher’s standards and the reader’s expectations- and finds a way to produce a story to satisfy all three.

·         Editor read. They write. They love words and the million of stories that can be crafted from them. They assemble parts of a manuscript as if they were puzzle pieces, putting them together to make a fascinating and appealing picture that readers will want to explore in depth.

·         They are typically picky, stickers for what they believe is right, opinionated, and determined. They often have a great eye for detail, a strong vocabulary, and knowledge of odd grammar rules.

·         They enjoy working with- and playing with- words.

·         Editors are enhancers. They work to make what is good better, what is great outstanding. They challenge writers. They challenge themselves.

·         Editors tend to be highly skilled at knowing what “the usual thing” is.   

3.MEDIA: 

Working as a media in The Neo Pen Foundation is to informing the public of the Foundation’s mission, policies and practices in a positive, consistent and credible manner. Typically, this means coordinating directly with the section responsible for producing the news and features in the mass media.

      The goal of media, relation officer is maximize positive courage in the mass media without paying for it directly through advertising.

o   Media relations in the Foundation must read as many magazine, journals, newspaper, and blogs as possible as they relate to the practice.

o   Create awareness of the Foundation

o   Create an impact with a chosen audience.

o   Assist in building public support and mobilizing public opinion for the Foundation.

The reason why the section is created:

s  Launch of a new product/ service

s  Initiation of new factories/ offices

s  Financial results

s  Organization of sponsored events or awards

s  Launching of Foundation promotional campaigns

s  Any closure and disaster

s  Awards/accolades for the Foundation

s  Visits from Foundation dignitaries/celebrities

s  Involvement in local/community activities

s  Community engagement.

Other tasks include:

§  Planning public strategies & campaigns

§  Dealing with enquires from the public, the press, and related organizations.

§  Speaking publicly at interviews, press conferences and presentations.

§  Organizing promotional events such as press conferences, open days, exhibitions, tours and visits.

Key skills for the public relation/media officer

·         Excellent communication skills both orally and in writing

·         Excellent interpersonal skills

·         Good IT skills

·         Presentation skills

·         Initiative ability to prioritize and plan effectively

·         Awareness of different media agendas

·         Creativity

·         Excellent organization and time management skills with the ability to multitask.

·         The ability to cope with pressure

·         Good teamwork, analytical and problem solving skills;

·         Business awareness and a good knowledge of current affairs.

4.AUDIT COMMITTEE:

The Neo Pen Foundation audit committee is a committee of the board of Trustee responsible for oversight of the financial reporting process, selection of the independent auditor, and receipt of audit results both internal and external.

      The committee assist the board of directors fulfill its corporate governance and overseeing responsibilities in relation to the Foundation’s financial reporting, internal control system, risk management system and internal and external audit function. Its role is to provide advice and recommendations to the board within the scope of its terms of reference/charter.

      The audit committee typically assists the board with the oversight of

a)      The integrity of the Foundation’s financial statements,

b)      The entity’s compliance with legal and regulatory requirements,

c)      The independent auditors’ qualifications and independent,

d)      The performance of the entity’s internal audit function and that of the independent auditors and

e)      Compensation of company employees (in absence of a remuneration committee)

Composition:

Usually, membership of the committee is subject to the maximum number of six persons. To qualify, the committee must be composed of independent outside trustee with at least one qualify as a financial expert.

Responsibility:

Boards of trustee and their committees rely on policies and procedures to run the daily operations of the business. The trustee’s role is better described as oversight or monitoring, rather than execution. Responsibilities of the audit committee typically include:

·         Overseeing the financial reporting and disclosure process.

·         Monitoring choice of accounting policies and principles.

·         Overseeing hiring, performance and independence of the external auditors

·         Oversight of regulatory compliance, ethics, and whistle blower hotlines.

5.THE SECRETARY:

The Foundation’s secretary is responsible for ensuring meetings are effectively organized and minute. Maintaining effective records and administration, upholding the legal requirement of governing documents, laws, procedures and policies.

The following are the core duties and functions of the Foundation’s secretary:

Secretarial functions:

s  To ensure compliance of the provisions of policies and rules stated

s  To ensure that business of the Foundation is conducted in accordance with its objects as contained in the policy.

s  To ensure that affairs of the Foundation are managed in accordance with its objects as contained in the procedure and policy.

s  To prepare the agenda in consultation with the president and the other documents for all the meetings of the board of trustees.

s  To arrange with and to call and hold meetings of the board and to prepare a correct record of proceedings.

s  To attend the board meetings in order to ensure that the legal requirements are fulfilled, and provide such information as necessary.

s   To prepare, in consultation with the president, the agenda and other documents for the general meetings.

s  To prepare, approve, sign and seal agreements leases, legal forms ,and other official documents on the foundation’s behalf, when authorized by the board of trustees or the executive, in respect of the legal advisor and defend the rights of the Foundation in court of law.

s  To have custody of the seal of the Foundation.

Legal obligations of secretary:

s  Filling of various documents/ returns as required under the provisions of the. 501(C)(3) laws.

s  Proper maintenance of books and registers.

s  To see whether legal requirements, charges, have been complied with.

s   To convene/arrange the meetings of directors on their advise.

s  To issue notice and agenda of board meeting to every member of the Foundation.

s  To carry on correspondence with the trustee of the Foundation on various matters.

s  To record the minutes of the proceeding of the meetings of the trustee.

s  To issues notice and agenda of the general meetings to every member.

s  Liace with the media sections.

s  To keep the record of the proceedings.

The functions, duties and roles of the pioneers may be reviewed later on as we build on our strength and weakness that are bound by our environment.